Assistant to the Provost

Delta State University Cleveland, MS Full-time Management

Posted on May 15, 2024

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Assistant to the Provost

Position Type	 - Staff
Department	- Academic Affairs
Posting Number	- 201201491
Full or Part Time- 	Full Time
Benefit Eligible	- Yes
Tenure/Non-Tenure Track	- Non-Tenure Track
Salary Basis	- 12 month	

Position Summary Information
Responsibilities	
The Assistant to the Provost has the overall responsibility for ensuring that all personnel policies and procedures applying to faculty and staff in the Academic Affairs unit, academic program reporting to the Mississippi Institutions of Higher Learning (IHL), and related functions operate smoothly and accurately. This includes establishing the academic calendar, official publications for Academic Affairs, and communicating promptly and accurately with all units of Academic Affairs to ensure the timely notification and receipt of all personnel and programming information. Specifically, the Assistant to the Provost is responsible for the following functions.

	•	Manages processing of Employment Action Forms for new and adjunct faculty.
	•	Manages EPAF approvals for all overloads and adjuncts for fall, spring and summer sessions.
	•	Manages implementation of electronic imaging of faculty files to Xtender Solutions.
	•	Monitors/Manages time schedule for processing of new academic programs and academic reports to Mississippi IHL.
	•	Coordinates selection process for Provost to award tenure, promotion, emeritus status, Outstanding Teacher and Student awards.
	•	Coordinates and maintains University Committees.
	•	Prepares/Maintains all purchase requisitions and purchase orders.
	•	Coordinates/Maintains all contractors/consultant paperwork.
	•	Maintains Official Absences
	•	Coordinates special functions and recognitions hosted by the Academic Affairs Office.
	•	Coordinates special projects assigned by the Provost.
	•	Trains Graduate Students and office workers.
	•	Other duties as assigned.

Qualifications	
- Bachelor's degree required in Business Administration or related field.
- 3 years of experience in office management.
- Facility with Microsoft Office suite; highly adept at-use of Excel Excellent written and oral communication skills.
- Demonstrated ability to work flexibly and cooperatively with peers and superiors Prior experience with Banner.

Salary	Commensurate with experience, qualifications, and university's resources.

Minimum Qualifications	
Preferred Qualifications	
- Master's Degree in Business Administration or related field.

Prior experience in a higher education academic setting.
Special Instructions to Applicants	Please include the names and contact information of 3 references. Letters of recommendation are optional. If you would like to add a letter of recommendation please, upload them with your application under optional documents. You may also have them emailed to DSUHRJobs@deltastate.edu. Once letters are received we will add them to your application materials.

Additional Information	
Posting Detail Information
Open Date	- 05/08/2024
Open Until Filled - Yes

To apply, visit: https://deltastate.peopleadmin.com/postings/4569

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