Executive Secretary (LVL 5)
Executive Secretary (LVL 5)
St Edmund Campion Institute, Rose Hill/Lincoln Center
Fordham University
Fordham University has an excellent reputation as a dynamic institution located in New York City. Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools.
- Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
- We offer tuition remission for employees and their dependents
- A generous employer match towards a 403(b) retirement plan.
- As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
- As part of its work-life balance program, the University provides generous PTO including 15 vacation days, 12 sick days, 2 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.
- University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.
Hybrid Policy:
Please review the Hybrid Policy here.
Position Summary
Reporting to the Director of Prestigious Programs, the Executive Secretary provides administrative support for Campion staff at Rose Hill and Lincoln Center campuses.
Essential Functions
- Assists in operational planning and day-to-day administrative operations. Manages office calendars.
- Serves as first point of contact with the office: answers phones; greets in-person students, staff, and faculty; monitors the corporate email account and responds to email inquiries; directs candidates to information and advising appointments; distributes student intake forms.
- Assists with outreach campaigns to students and alumni/ae: drafts and sends outreach and “next steps” emails, schedules mailings, tracks replies. Assists student workers with fliers. Creates and updates spreadsheets of potential candidates.
- Provides administrative support for fellowship applications (e.g., Fulbright, Truman, Goldwater, Boren, Gilman, Critical Language Scholarship): drafts emails and interest forms, creates online files, gathers documents, pulls information from online systems, tracks student engagement, uploads supporting documents to fellowship portals.
- Works closely with the Director and Associate Director to plan and carry out information sessions and events (online and on all campuses): schedules sessions, sends emails, tracks attendees, reserves location, orders food, fosters a warm and welcoming event.
- Uses online systems (e.g., Finbuy, Finpay, Banner Finance) to order office supplies and track budget expenses in collaboration with the University Director.
Essential Functions Note
This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.
Additional Functions
- Creates and manages spreadsheets of faculty and staff who support the fellowship process; drafts letters of recognition for them.
- Schedules in-person and zoom meetings for Campion staff with campus and external stakeholders, books rooms and creates zoom meetings.
- Makes travel arrangements for University Director and other Campion staff to attend meetings and conferences, acts as delegate for monthly expenses on corporate cards.
- Provides research support and reports to Campion staff as needed.
Required Qualifications: Education and Experience
- High school diploma or equivalent
- Higher education experience
- Demonstrated Writing Ability
- Mandatory Competency Testing.
Required Qualifications: Knowledge and Skills
- Working knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Suite (mail, docs, sheets, slides, calendar, forms, drives).
- Familiarity with Banner Student, Banner Finance, Banner Administrative, Concur, Finbuy/Finpay.
- Willingness to learn and adapt to new technologies, e.g., FMP, Hub, Blackboard, fellowship portals, Terminal4.
- Strong communication and interpersonal skills, including solid proofreading skills.
- Flexible self-starter who can work independently.
- Team player present for and attentive to the busy periods and deadlines for student fellowships.
- Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.
Preferred Qualifications
- Bachelor’s degree
Minimum Biweekly Salary for All Others: $2,051.06
Maximum Biweekly Salary for All Others: $2,051.06
Union Affiliation: Local 153
Note: Salary is commensurate with qualifications, experience, and skills.
FLSA: Non-Exempt
START DATE: ASAP
APPLY HERE: https://careers.fordham.edu/postings/7171
ABOUT FORDHAM
Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.
Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.
Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories
