Inventory Assistant
Position Summary:
The Inventory Assistant supports the Inventory Manager/Print Buyer and Operations Manager in the successful management of over 900 active titles. We are looking for a proactive, highly organized, and detail-oriented person who prides themselves on their ability to flexibly problem-solve. The ideal candidate will be versatile and resourceful, with strong communication skills and a natural inclination for systems thinking.
Essential Duties and Responsibilities:
- Take titles through the process of going out of print, communicating interdepartmentally and directly with authors, tracking end-of-life stock, and managing data throughout the process
- Investigate inventory discrepancies, communicating with our warehouse and amending data as needed
- Field inventory inquiries from within the company, calculating and evaluating inventory levels and balancing needs
- Generate reports and provide inventory-related data at the request of the Inventory Manager
- Track weekly sales reports, taking note of anomalies and measuring inventory needs
- Create, maintain and update product records
- Communicate with outside vendors
- Document, update, and improve procedures
- Work closely with the Inventory Manager on existent and special projects as they arise
Knowledge, Skills, and Abilities Required:
- Proficiency in Microsoft Office Suite and database management
- Excellent written and verbal communication skills
- Outstanding organizational skills, attention to detail, and ability to problem-solve, prioritize, and manage time effectively
- Interest in the book publishing industry and interest in psychology a plus
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience:
Any combination of education and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
Education: Possession of a bachelor's degree from an accredited college or university in English, psychology, sociology, or a closely related field
AND
Experience: Two (2) years of full-time or its equivalent experience providing administrative support or project management which would provide the opportunity to acquire the abilities and knowledge listed
Language Ability:
- Excellent written and verbal communication skills in English
Reasoning Ability:
- Self-directed while working collaboratively in a team environment
- Strong organizational skills and attention to detail
- Skillful problem-solver
- Ability to manage projects in parallel, pivot with time-sensitive situations, and handle essential workload
Math Ability:
- Ability to review and make inferences from data from various databases and programs
Computer Skills:
- Mastery of Microsoft Office Suite and Excel in particular
- Comfort with product databases
Work Environment and Physical Demands:
This position will be remote or hybrid based in Oakland, California. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.