Administrative Support Associate I
University of Kentucky
Lexington, KY
Full-time
Administration / Clerical
Posted on April 18, 2024
Posting Details
Posting Details
Job Title
Administrative Support Associate I
Requisition Number
RE44935
Working Title
Admin Support Staff
Department Name
81B00:KY Tobacco Research & Dev Ctr
Work Location
Lexington, KY
Grade Level
41
Salary Range
$15.67-25.05/hour
Type of Position
Staff
Position Time Status
Full-Time
Required Education
AA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
3 yrs
Required License/Registration/Certification
None
Physical Requirements
Sitting and standing for long periods of time. Working on a computer.
Shift
Days: Monday-Friday; 8:00am – 5:00pm; some flexibility
Job Summary
The Martin-Gatton College of Agriculture, Food and Environment – Kentucky Tobacco Research & Development Center ( KTRDC) seeks an Administrative Support Associate. This position is primarily responsible for administrative duties, travel, purchasing and monthly reconciliations. Duties include, but are not limited to: responsible for purchasing for KTRDC and the CTRP Program. Additional duties include monitoring all Procard vouchers to ensure that documentation is complete, funds are available, and purchases are made in accordance with university and department guidelines. The Administrative Support Associate also plays a vital role in educating unit faculty/staff regarding UK purchasing regulations, while also ensuring confidentiality of financial activities. Manage travel request and expense reports in Concur. Work with employees to arrange travel, including use of the UK Concur system and other reservations. Manage the travel reimbursement process; to include, collect receipts, check legitimacy of and process travel reimbursements. Assist with monthly and year-end reconciliations. Prepare reports, gather documentation, check legitimacy for monthly account reconciliations. Create and track posting of check/cash transmittals and Journal Vouchers. Knowledge of purchasing procedure a plus.
The unit is committed to promoting work-life balance by offering hybrid work arrangements that allow for some amount of remote work. This position includes excellent benefits and provides opportunities for professional development. Other duties as assigned or required for the department to operate. For more information about KTRDC, please visit https://ktrdc.ca.uky.edu/
The Martin-Gatton College of Agriculture, Food and Environment is an inclusive and welcoming workplace that offers a variety of employee enhancement initiatives, such as a formal mentoring program and a staff professional development fund. To find out more about M-G CAFE and how the college supports the mission of this being the University of, for, and with Kentucky, Click Here.
Skills / Knowledge / Abilities
Concur, SAP, UK Purchasing
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
Deadline to Apply
04/24/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Job Title
Administrative Support Associate I
Requisition Number
RE44935
Working Title
Admin Support Staff
Department Name
81B00:KY Tobacco Research & Dev Ctr
Work Location
Lexington, KY
Grade Level
41
Salary Range
$15.67-25.05/hour
Type of Position
Staff
Position Time Status
Full-Time
Required Education
AA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
3 yrs
Required License/Registration/Certification
None
Physical Requirements
Sitting and standing for long periods of time. Working on a computer.
Shift
Days: Monday-Friday; 8:00am – 5:00pm; some flexibility
Job Summary
The Martin-Gatton College of Agriculture, Food and Environment – Kentucky Tobacco Research & Development Center ( KTRDC) seeks an Administrative Support Associate. This position is primarily responsible for administrative duties, travel, purchasing and monthly reconciliations. Duties include, but are not limited to: responsible for purchasing for KTRDC and the CTRP Program. Additional duties include monitoring all Procard vouchers to ensure that documentation is complete, funds are available, and purchases are made in accordance with university and department guidelines. The Administrative Support Associate also plays a vital role in educating unit faculty/staff regarding UK purchasing regulations, while also ensuring confidentiality of financial activities. Manage travel request and expense reports in Concur. Work with employees to arrange travel, including use of the UK Concur system and other reservations. Manage the travel reimbursement process; to include, collect receipts, check legitimacy of and process travel reimbursements. Assist with monthly and year-end reconciliations. Prepare reports, gather documentation, check legitimacy for monthly account reconciliations. Create and track posting of check/cash transmittals and Journal Vouchers. Knowledge of purchasing procedure a plus.
The unit is committed to promoting work-life balance by offering hybrid work arrangements that allow for some amount of remote work. This position includes excellent benefits and provides opportunities for professional development. Other duties as assigned or required for the department to operate. For more information about KTRDC, please visit https://ktrdc.ca.uky.edu/
The Martin-Gatton College of Agriculture, Food and Environment is an inclusive and welcoming workplace that offers a variety of employee enhancement initiatives, such as a formal mentoring program and a staff professional development fund. To find out more about M-G CAFE and how the college supports the mission of this being the University of, for, and with Kentucky, Click Here.
Skills / Knowledge / Abilities
Concur, SAP, UK Purchasing
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
Deadline to Apply
04/24/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Which best describes your experience with finance systems to include SAP, IRIS, grants management, Procard protocols and compliance, Payment Request Documents, travel vouchers, JVs, online cash transmittal, and other finance procedures and processes?
- None
- More than 0, up through 1 year
- More than 1 year, up through 3 years
- More than 3 years, up through 5 years
- More than 5 years
- * Please describe your paid employment experience with purchasing and accounts payable:
(Open Ended Question) - * Please describe your paid work experience working with ProCard, Concur, SAP or any other other university financial systems.
(Open Ended Question) - * Where did you first see this position advertised other than on UK's online employment system?
- HigherEdJobs.com
- Diverseeducation.com (Diverse Issues in Higher Education)
- HERCjobs.org (Higher Education Recruitment Consortium)
- InsightIntoDiversity.com
- Latinosinhighered.com
- Indeed.com
- A Colleague, Friend and/or Family Member
- UK Job Fair
- None of the Above
Required Documents
- Resume
- Cover Letter
